| Member Record |
Family |
- Family-centric: every member belongs to a family
- Family is a collection of related individuals
living under one roof
- Family surname that's common to all family
members
- Parents can choose to share one tithe number
- Wedding anniversary date for parents
- Ability to flag family record so that it does not
appear in church directory or other reports
|
| |
Individual |
- Optional surname (different from family's
surname) if required
- Individual's Tithe Number
- Demographic details: gender, marital status,
family order, occupation, etc
- Special dates: birthday, baptism, joining and
leaving (church)
- Joining and leaving reason
- Ethnic background information
- Making member become independent (e.g. a child
leaving home to go flatting) with just one mouse
click
- Merging members to make a new family (e.g.
marriage) with only a couple of mouse clicks
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| |
Member Type/Status |
Support 4 different member types:
- Active - current active member
- Associate - regularly involve in some part of
church life but not full member
- Away - temporary away from church, e.g. overseas
- Past - member who has left the church
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Language Ability |
Record member's language ability |
| |
Electronic Photographs and General notes |
- Stores family and individual's photograph.
- stores general notes about the family and/or
individuals.
|
| Contact Record |
Address and Contact Number |
- Each member can have as many addresses as needed
- A Directory Address is mandatory for
each family
- Each cantact record support phone, fax, pager and
mobile phone numbers
- Structured (street, suburb and city) or
free-style address formats
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| |
Web and Email |
- Stores multiple email addresses and web addresses
(URLs)
- Automatically launch email program or web browser
when double-click on these addresses
- Default (first) Email address can be included in
directory and reports
|
| Church Involvement |
Groups and Lists |
- Support 4 types of groups/lists - Small Groups,
Mailing Lists, Gifts/Ministry and Skills/Hobbies
- Each type can have large number of (approx 2
million) groups/lists
- Easy group participation maintenance
- Group membership is at individual level so that
couple can be added to a group individually where
appropriate
|
| Contribution |
Tithe |
- Unique tithe number, never re-used
- Tithe Numbers have check digit to minimise data
entry error
- The same tithe number can be used for tithes as
well as pledge recording
- Amount received are stored in a recording file,
usually one recording file for each tax year
- Old recording files can be archived, thus locking
the data from being modified
- Ability to browse (and edit active
files) saved records as batches, specific tithe
number or the whole file
|
| |
Pledge |
- Unlimited number of pledges (called Pledge Name)
can be setup
- Amount pledged can be recorded for each Pledge
Name
- A Plage Name can span multiple tax years, each
with a separate recording file
|
| |
Recording |
- Batch entry screen for fast bulk data entry
- Common screen for recording tithes and pledge
received
- Comprehensive error checking
- Warnings for (extremely) small or large amount;
these checking limits can be adjusted
- Colour-coded warnings and error during data entry
gives immediate feedback
|
| |
Receipts, Statements and reports |
- Multiple receipts format to choose from
- completely customisable letter template based on
Rich Text Format (RTF) document
- Receipts can have accompanying statement listing
and pledge information (amount pledged, list of
annual total received )
- Reports of batch entry by date or bank statement
number, with different levels of details: full
list, summary by date or statement number, or
statistical analysis
|
| Reports |
Directory |
- Provides 4 preset styles: A5 booklet Standard, A5
booklet Compact, A4 Sheets Standard and A4 Sheets
Extended, for easy directory creation - one mouse
click!
- Customise options provide complete flexibility in
creating your own styles by varying margins,
fonts and paper size
- Optional content items let you choose what
information to be included in your directory
- Ability to export data for mail merging, printing
mailing labels or create your own style of
directory
|
| |
Special Event List |
- Birthday and wedding anniversary reports
- Print list of members ordered by birthday or
anniversary date
- Only member records with birthday or anniversary
data are printed
- Print monthly list or a full year list
- Format options let you specify margins, paper
size and orientation, and fonts
- Ability to export data for mail merging or create
mailing labels
|
| |
Member List |
- Generic member list creation utility
- Select member records by Member Types and/or
groups participation
- Select member records by geographical attributes
- Select member records by demographic attributes
- Groups listing can be printed separately or as a
combined list
- Where appropriate, husband and wife are printed
as couple rather than individual members
- Custom format options means you can choose the
content and specify the layout of the listing
- Ability to export data for mail merging or create
mailing labels
|
| |
Profiling |
- Church population profile by age group report
|
| Security |
Users |
- Only authorised users can access the information
- System Administrator maintains records of
authorised users
- Every user has a logon password with an expiry
date
- User name and password are encrypted in the
database
- User activities log shows who logged on and off,
and at what time
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| |
Access Rights |
- Each user is assigned separate access rights to
different areas of the system
- The access right grants different levels of
activity ranging from none to read-only to
read-and-write.
- Areas where user has no access are completely
hidden
|
| |
System Self-check |
- The program performs a system integrity
self-check everytime it is started to ensure that
it has not been tampered with, either by
unauthorised persons or virus programs.
- It also verifies that all the data files are
intact before starting.
- Crucial system files are encrypted
- If user did not logged off (e.g. power off the PC
without properly log off), his/her logon is
disabled until reset by administrator.
- When performing database maintenance, all logon
are disabled until the task is completed, to
avoid data integrity violation
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